Customer has offices at different locations and their teams collaborate remotely on their projects. The managers wanted to get up-to-date data on project status, effort spending, budget, and micro task completion status. They decided on SharePoint platform but were concerned if members will use it daily to ensure accuracy of data. Many times people may be working at client sites or remote locations from where connecting through a VPN can be impractical.
Easy way to record minutes, log requirements, track efforts, and generate reports was important to ensure the success of any solution to this problem.
Vidyatech’s SharePoint Development Team figured out an innovative solution. It was found that all employees were always on Microsoft Outlook irrespective of their location. Vidyatech decided to create an Outlook based UI for the SharePoint application. Now employees could provide status and get updates right inside Outlook alongside all other business emails. Custom Outlook forms were created to simplify not only time tracking and project status reporting but also a host of other activities such as Requirement Definition, Meeting Minutes Recording, Employee Appraisal, Project Resource Loading, and so on. Working from remote areas did not need VPN and could be done through simple Internet connection that allowed email to function.